Position Information

NY HELPYes

AgencySUNY Poly

TitleAdministrative Assistant Trainee (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Oneida

Street Address SUNY Polytechnic Institute

100 Seymour Rd

City Utica

StateNY

Zip Code13502

Job Specifics

Duties Description Answers telephone and gives information to callers, takes messages, and
transfers calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs them to the
appropriate persons.
• Opens, reads, routes, and distributes incoming mail or other materials and
answers routine inquiries.
• Tracks and coordinates assignments.
• Sets up and manages paper and electronic filing systems.
• Uses various information technology applications such as email, database,
spreadsheets and word processing applications.
• Operates office equipment such as printers, scanners, and copiers; and arranges
for repairs when equipment malfunctions.
• Creates, maintains, and enters information into spreadsheets and databases.
• Maintains scheduling and event calendars. Schedules and confirms
appointments for clients, customers, or supervisors.
• Coordinates conferences, meetings, or special events, such as luncheons or
graduation ceremonies. Makes travel arrangements for staff. Creates and/or
submits travel expense reports for staff.
• Completes forms in accordance with agency procedures.
• Makes copies of various documents, places them in proper files, and distributes
them to appropriate staff.
• Locates and attaches appropriate files to incoming correspondence requiring
replies.
• Composes, types, and distributes meeting notes, correspondence, and reports.
• Provides services to customers, such as order placement or account information.
• Reviews work done by others to check for correct spelling and proper grammar,
ensures that office format policies are followed, and recommends revisions.
• Searches for information using various sources including the internet.
• Manages projects or contributes to committee or team work.
• Mails various items including letters, reports, and promotional materials; and
prepares packages and arranges for them to be shipped.
• Orders and distributes supplies.
• Creates conference or event materials such as flyers or invitations.
• Establishes work procedures or schedules and keeps track of the daily work of
clerical staff.
• May supervise other clerical staff and provide training and orientation to new
staff.
• May take meeting minutes, and/or prepare material from dictation.

Minimum Qualifications Promotion: one year of service in a clerical title allocated to Grade 6 and above; and
completion of a two-year traineeship*.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Lindsey Steppello

Telephone 315-792-7188

Fax

Email Address steppel@sunypoly.edu

Address

Street SUNY Polytechnic Institute

100 Seymour Rd

City Utica

State NY

Zip Code 13502

 

Notes on ApplyingIf interesed, please submit a resume and cover letter to Lindsey Steppello