Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant Calculations 3 (SG-14)Item# 08049

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50678 to $64693 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description Major Activity: Receive, Audit and Review Invoices
Estimated percentage of time spent on this activity:

• Receive invoices for all types of procurements to satisfy OSC’s payment obligation. Invoices include, but are not limited to, regular purchase orders, blanket purchase orders, contracts, Interagency billing, JPMC credit cards, etc.
• Receive invoices from ERS Legal and ERS Disability unit for direct payment to Doctors, Hospitals, and Court Reporters and for Testimonies.
• Audit and review invoice for accuracy and match to Purchase Order where necessary.

Major Activity: Monitor the receiving of goods and services
Estimated percentage of time spent on this activity:

• Request & receive proof from within the Agency that goods or services were received, in good order or as requested.

Major Activity: Process various payments
Estimated percentage of time spent on this activity:

• Prepare vouchers for payment using the Statewide Financial Management System (SFS).
• Maintain payment records. Download/upload invoices into SFS/Filenet.

Major Activity: Reporting and Communication
Estimated percentage of time spent on this activity:

• Interact with OSC purchasing liaisons and vendors doing business with OSC.
• Assist in the preparation of reports.
• Respond to requests for payment information.
• Assist in the reconciliation of financial reports.
• Monitor and maintain Accounts Payable group mailboxes on a daily basis.
• Sort/distribute Finance Office incoming physical mail if needed.
• Respond to inquiries received from the AP phone line.

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

70.1 Transfer:

For a 70.1 transfer to an Office Assistant 3 Calculations, SG-14, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 12 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, skills, and abilities:
(1) Experience processing payments or reimbursements through the Statewide Financial System (SFS).
(2) Knowledge of State Finance Law.
(3) Knowledge of the NYS Guide to Financial Operations.
(4) Experience with Microsoft Office Suite and excel spreadsheets.
(5) Ability to manage multiple priorities.
(6) Excellent oral and written communication skills.
(7) Ability to interact with others in a professional manner and using discretion always.
(8) Organized and detail oriented.
(9) Able to understand, monitor, update or enhance existing work processes.
(10) Has effective verbal and written communication skills.
(11) Self-motivated and able to work independently.

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jane Rost

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/office-assistant-calculations-3/042525, Reference Item #08049-JER on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

If you have questions about this vacancy, please contact this Division representative:
Division Contact: Fiona Fay
Email Address: FinanacePL@osc.ny.gov