Position Information

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 25%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1120 Washington Ave

Building 7A

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description Under the general direction of the Fire Protection Specialist 2 (FPS2), the incumbent will support the activities of the Fire Protection Specialist Fire and Life Safety team within the Office of Fire Prevention and Control (OFPC).

Duties include, but not limited to the following:

•Develops, maintains, and updates database programs and methods of data analysis for the Office of Fire Prevention and Control (OFPC) risk reduction unit and related programs.
•Prepares and edits background summaries, memos and other briefing materials for the FPS 2 and Fire and Life Safety Management team.
•Screens, responds to, or redirects written and verbal inquiries from partners and stakeholders.
•Coordinates the flow of assignments for the unit, establishes deadlines and tracks progress, follows up with staff to ensure completion within established time frames. Advises management of any delays and issues.
•Research laws, rules, and regulations to find alternative approaches to administrative problems or issues.
•Proactively monitors and evaluates data for deficiencies, documents procedures and workflow process and assists in correcting problems.
•Collects, tabulates, and analyzes program and related data.
•Draws conclusions from analyzed data and makes appropriate recommendations.
•Creates a variety of program/subject specific charts and tables in appropriate digital formats, and drafts reports to document analyses and procedures.
•Monitors the use of budgeted unit funds to ensure compliance with applicable laws, rules, and regulations, program and agency policy.
•Assists in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to the assignment.
•Liaises with various OFPC program staff and other State, local, and federal Agencies of a variety of issues and topics as assigned.
•Assists in the development of office workload and planning standards, staffing requirements and budgets.
•Participates on OFPC and agency work teams and special projects as assigned.
•Maintains utility email accounts.
•Prepares targeted program documents and materials as directed by OFPC staff.
•Coordinates the scheduling of fire and life safety events including planning, communications, logistics, expense tracking, selection, provision and distribution of all relevant event materials, on- site registration staffing and post event evaluations and summaries.
•Assists with procurement activities, commodity specifications, contract reviews and inventory control. Makes recommendations based on past usage reports and experience.
•Develops and maintains unit data base systems and manages records maintenance and retention activities.
•The incumbent will be responsible for the effective administrative support and processing of work assignments for OFPC.

Minimum Qualifications Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Program Aide and are interested in reassignment; OR Current New York State employees with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/MC

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 185893 in the subject line of your application email to HRresumes@dhses.ny.gov.