NY HELPNo

AgencyAlcoholic Beverage Control

TitleSpecial Assistant (Special Assistant for Operations) - VID 185045

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $111925 to $141439 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Erie

Street Address 535 Washington Street, Suite 303

City Buffalo

StateNY

Zip Code14203

Duties Description The incumbent will report to the Deputy Commissioner for Operations and perform professional functions to ensure that agency projects and executive initiatives are successfully accomplished within required timeframes.

Duties will include, but are not limited to the following:
• Direct and manage agency projects by conducting research, developing implementation strategies, providing oversight, implementing policies and procedures, and offering recommendations to program staff to resolve issues and ensure project timelines are met.
• Provide strategic direction for projects by developing short- and long-term project goals and developing timelines for implementation.
• Perform research and analysis for the assigned program area; and prepare reports for use by executive management.
• Perform special studies to support the development and implementation of programs to move government forward.
• Develop and maintain partnerships with internal and external entities. Meet with outside stakeholders to discuss program and projects.
• Identify barriers to the success of projects and propose and implement solutions.
• Serve as a consultant to executive management on projects and programs. The incumbent will provide status updates to executive staff.
• Assist in reviewing and optimizing workflow processes with program staff to improve efficiency while ensure compliance with internal controls.
• Support the development, maintenance, and dissemination of agency policies and procedures, ensuring they are up to date and accessible to staff.
• Represent the agency in inter-agency projects and collaborative initiatives, including those related to operational improvements.
• Attend and participate in meetings with external stakeholders, agencies, and organizations on behalf of the agency.
• Collaborate with executive leadership to support the agency’s operational strategies, policies, and procedures.
• Assist in the development of training materials related to the agency’s technology systems and operational processes.
• Analyze data for operational decision-making.
• Prepare executive level reports, including but not limited to licensing and disciplinary revenue reports for DOB and other agency functions.
• Other duties as necessary/assigned.

Minimum Qualifications A bachelor’s degree and six years of relevant experience*.

*Substitutions: four years of specialized experience or an associate’s degree and two years of specialized experience may substitute for a bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Additional Comments NOTE:
• Travel may be required (approximately 20%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

The Division of Alcoholic Beverage Control is an Equal Opportunity Affirmative Action Employer. Candidates with diverse backgrounds and experience are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Division of Alcoholic Beverage Control is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.