NY HELPNo

AgencyTaxation & Finance, State

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Kings

Street Address 15 Metro Tech Center

City Brooklyn

StateNY

Zip Code11201

Duties Description • Act as liaison to Staffing Management (HR functions), Training Bureau, Building Management
• Screen phone calls for the Regional Office Manager. Independently answer questions based on knowledge of office operations or direct calls to the proper party with minimum inconvenience to the caller.
• Establish filing systems, work flows, protocol, and procedures for the entire Office. This will include electronic data, as well as hard copy data.
• Maintain a tracking system for all section correspondence and/or projects that require follow-up.
• Manipulate and analyze information contained in the Department’s electronic Management Information System.
• Prepare correspondence for the Manager’s signature. Generate management reports. Prepare coherent and comprehensive correspondence, narratives, charts, and reports, using correct grammar, punctuation and spelling. Ability to use word processing, database and spreadsheet systems. Possess knowledge of Department specific terminology.
• Schedule meetings, secure locations, make travel and lodging reservations, and maintain a calendar for Management.
• Supervise staff and train new clerical employees in the Office as needed.
• Supervise mail and supply functions in the Regional Office
• Perform other duties as required
• Ability to meet Department's time and attendance rules.

Minimum Qualifications Candidates must be current NYS employees eligible for a 70.1 transfer in accordance with Civil Service Laws, Rules, and Regulations.

OR

Reachable on the appropriate Civil Service Eligible List for this title and location.

If eligible via 55 b/c please provide a copy of your active letter of eligibility with your response.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Work hours and telecommuting to be discussed at the interview.

This position qualifies for location pay.

Some positions may require additional credentials or a background check to verify your identity.

Name Michaela Barnes

Telephone 518-457-2900

Fax

Email Address tax.sm.RecruitmentTeam3@tax.ny.gov

Address

Street W A Harriman State Office Campus

City Albany

State NY

Zip Code 12227

Notes on ApplyingQualified candidates should submit a letter of interest and resume including current title and how you qualify. Please reference the vacancy ID number, and the title of this position in your response to this posting.